A most important anxiety for clients, customers, and businesses with enterprise resource planning (ERP) has been the sanctuary of their data. Many people have doubts regarding data security in the cloud version as well. Normally speaking, during ERP implementation, clients tend meeting point more on prioritization of activities, core ERP functionalities, deadlines and monetary constraints. The security aspect one way or another gets lost in the milieu of cacophony.
Putting a finger at why, a global leader in cloud-based ERP, around 55% organizations do not organize ERP for maintaining audit logs since they worry about filth in performance. In a tussle between recital and security, it is more often than not the previous which walks away from the winner.
Organizations face three kinds of risks as far as ERP is concerned:
Unauthorized access: ERP software generally comes with a set of standard roles which are allocated to users on the basis of their functional tasks in the organization. Consequently, clients plugin user-based controls and limit a user’s software access on the basis of their customization and authorization level. For example, an accounts clerk would not possess access to the inventory management module in the ERP. However, there is a risk of users creating fraudulent transactions, making unapproved updates, or submitting entries with business errors that are avoidable.
The third security issue arises when all of a client’s needs is not met by the ERP as they didn’t accurately report their requirements to the ERP vendors, thus to make up for their absent functionalities they end up using other software which may have security issues of their own.
It is only when serious security breaches occur after the ERP system has been set into motion that businesses and individuals start to take note of it. Omissions and commissions made during implementation are typically responsible for possible security risks.
The scenario may lead to companies having to make corrections after they have gone live, which is a tedious, expensive and disruptive process that could result in bottlenecks and loss of productivity. Moreover, a compromised ERP system as far as security is concerned can eventually lead to prepared hurdles, data privacy issues, and fraud.
ERP vendors, as well as clients, need to adopt a 360-degree approach as far as security and controls are concerned. They need to focus on specific client requirements and manage risks by devising strategies aimed at caring integrity, confidentiality of information, and accessibility. The approach should be to focus on risk minimization during the implementation period itself and avoid expensive rework. With an increasing number of users and increasingly more complex and included information systems, new levels of transaction-level security would be required.