Once a business decides to implement Enterprise Resource Planning (ERP) technology, they want the transition to be as smooth as possible and, of course, they want it to be a success. If you are thinking about embracing this solution software, or if you are in the process of implementing it, there are some things you can do to ensure that it works well for your enterprise.
See if you can identify any issues with your business processes and consider what you can do to improve them before you roll out your ERP system. Remember, automating a flawed process won't get the desired result it will just speed up a bad business process. If you want to do it right, it's worth taking the time to gather the necessary information.
For an ERP system to work optimally, it's crucial to engage with the employees who will use it the most. This will not just include those who work in IT, because employees in other departments will also be using it, too. Be sure to reach out to workers in the manufacturing, operations and finance departments, for instance. Also, be sure to discuss the changes this will bring to the organization, as the switch to automation may take some getting used to. Once employees are aware of the changes, encourage them to give feedback. Communication is key to collectively working toward a more productive environment.
There are advantages and potential disadvantages to both of these options. To choose the best option for your firm, you must first consider if you want a long- or short-term investment solution. Cloud-based ERP is ideal if you're "testing the waters" and want to see if this solution is right for your company. With cloud-based ERP there are no large upfront costs for on-premise software, and you'll have the option of paying for monthly subscriptions.
On-premise ERP is more cost-effective if you are looking to invest in a long-term ERP solution and you have more control over security measures because you're hosting ERP onsite.
One of the most common mistakes is for businesses to try to implement their ERP system all at once. These systems are complex and should be treated as such, so take your time when rolling it out. A careful and thorough deployment will allow you to find the gaps that need to be bridged and determine the best way to get it right.
Managing change is a given when rolling out a new ERP system. Processes and systems must be looked at carefully and new strategies will need to be considered in order to get most out of your new ERP solution.
To be sure that all departments are on the same page, it's a good idea to have a project communication plan in place. This involves a small, core group of employees based within different departments coming together to discuss how the solution is working in their department. The advantage of this is that any issues can be noted and promptly addressed so that the ERP system works harmoniously.
A maintenance strategy is desirable because it prevents the ERP system from becoming outdated. If an ERP solution isn't maintained, you run the risk of compromising security and slowing down operations.
You can make your ERP solution work for your business by thoroughly planning the implementation.