ERP SECURITY PITFALLS AND HOW TO AVOID THEM

PostedOn: 2018-01-10 11:14:40

ERP solutions are mounting and becoming much more robust. From newly integrated features to expansion across multiple devices, it all translates to a larger pool of processed data.

Not only is there an increase in the amount of data being processed, there is also an increase in the number of users coupled to the ERP creating a greater potential for data vulnerabilities.

With so many stirring parts, ERP security can seem like an overwhelming task to stay on top of. But it doesn’t have to be. Here are a few familiar ERP security pitfalls with tips on how to avoid them.

OUTDATED SOFTWARE

When is the last time you updated your ERP software? Software updates serve an important utility. If your software is outdated, it is more susceptible to malware, hackers, and viruses.

Once an update is available, bed in it as soon as possible. This will help you avoid data errors that could be caused by the outdated software and patch any security holes. To minimize the possibility of missing an update, you can set updates to occur automatically.

If you have a cloud-based ERP solution, it is likely your ERP wholesaler already pushes updates automatically if you’re not sure, be sure to ask how updates are handled.

Still using a legacy ERP solution? It may be time to consider advancement to a newer ERP system as most legacy software is no longer being enhanced or updated.

INADEQUATE TRAINING

Training is probably something most businesses overlook when thinking about an ERP security threat. With so many users, misconstruction how the ERP solution works could lead to errors that cause vulnerabilities in your system.

All new hires should go through schooling to ensure they understand how your organization uses your ERP solution. The training should address your organization’s expectation of each employee, concerns that have come up in the past, as well as identify where business protocols are located for easy reference as needed.

If your ERP vendor doesn’t present training, designate a few employees with knowledge of the ins and outs of your ERP solution to train others. This will provide personalized training that incorporates your organization’s internal processes.

When updates to your ERP rollout, observant everyone to the changes and acknowledge how the updates affect your business protocols.

REPORTING CAPABILITIES

Not being able to easily handle reporting within your ERP solution can be a major security risk. In many cases, organizations result in using outside solutions such as Excel or Google Sheets to create reports.

This is problematic because it means that your sensitive data is outside of your security solution. It also means that keeping track of your data could get out of hand.

How can you avoid such a situation? Try integrating your ERP with your CRM solution. This provides your organization with a centralized hub that everyone can access and it keeps your data secure.

An ERP data breach could have severe cost to your organization. Stay in front of any potential threats by creating a monthly or at least a quarterly ERP security audit. It is better to be proactive than reactive when it comes to your data.