Most organizations recognize that good quality user training during an ERP implementation project is one of the key drivers that will ensure the expected project benefits are delivered. What is less commonly understood is the way that the benefits gained may start to erode over time, unless the training is addressed on an on-going basis.
The typical training model used in ERP implementations is based on a train the trainer approach, where a selected group of key users are given system training by the ERP vendor. Each of these key users then provides training to their classmates. When done properly, this approach is well proven, usually keeps training costs down to manageable proportions and ensures that system knowledge is transferred, at least to the key users.
After the system is implemented, the key users continue to be the source of training for new users and the people in the organization who are consulted when the business necessities dictate that the system might need to be used in a different way. On the surface, this all seems fine, but sooner or later problems will start to occur, for three reasons
The training originally provided to the key users was quite correctly focused on how to use the ERP system to support the business processes that existed at that time. If the processes change in future, key users can only contribute to training based on what they know.
As time goes on, the ERP system will be upgraded. Each upgrade will bring new functionality and better features to the system. It is rare that key users receive any form of additional training as part of an upgrade.
This happens because the key users change role or leave the company. Of course, in each case, the net key user should be selected as a proxy. The difficulty is that most new key users will usually not have been involved in the system achievement or have had the benefit of training from the ERP vendor, so they won’t pick up the same depth of understanding. The more key user changes there are the worse this problem becomes - it becomes the training equivalent of a Chinese Whisper.